Procurement Operations Coordinator

Transforming chaotic inboxes into clean purchase orders

Breven turns any supplier document, whether photographed invoices, scanned PDFs, or CSVs, into clean, validated purchase-order data. It enforces your financial guardrails, resolves exceptions seamlessly, and syncs directly to your ERP with zero manual entry.

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See it in action
Document → reviewed → ready for your ERP
invoice_scan_4471.pdf
Photographed invoice
quote_Q-2026-00891.pdf
Typed supplier quote
po_march_bulk.csv
Bulk order · over budget
RECEIVED
Processing securely
Activity
Document received
Captured details
Invoice · INV-2026-4471...
Janssen Ortho LLC
6429070×848$73.84
8FC-O0O0-X12B×120$14.20
GRM188R71H×3200$0.045
Checking your budget…
Any document · zero templates

Intelligent Ingestion

Send a photographed invoice, a scanned PDF, or a spreadsheet, and Breven reads them all, turning each into one clean, consistent set of purchase-order details. There are no rigid templates to set up, and when a supplier changes their layout, it adapts on its own.

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Photographed invoice
Scanned PDF
Typed quote
Bill of materials
Breven
One clean format
Part number
Quantity
Unit price
Currency
Vendor name
Every field checked
Protect your budget upfront

Financial Guardrails

Breven checks every document's true cost, including tax and freight, against your budget caps and approved-vendor lists. Anything that breaks a limit is automatically routed to your team for review. Nothing posts silently.

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Checked against your budget
Line items total$948,200
Total with tax and freight$1,284,500
Your budget cap$1,000,000
Over budget · sent for review
Nothing posts silently. It goes to a person first.
One-click ERP sync

Exception Management

Review the original document side by side with the captured details in one clean workspace. Approve, and it syncs straight into your ERP, with built-in protection so the same purchase order is never created twice.

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1
Flagged for review
PO-2026-0184 · Sims Metal
2
You approve in one click
Reviewed by your team
3
Purchase order prepared
Vendor, PO, and line items
4
Synced to your ERP
Delivered and confirmed
Reliable delivery · no duplicate purchase orders
Built to pass IT review

Secure by Default

Secured to enterprise standards. Single sign-on gates every access, a complete audit trail records who did what and when, and your data always stays strictly yours.

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Single sign-on (SSO)every access gated
Locked down by defaultno open doors
Automatic data retentionexpired documents removed
Never used for trainingyour data stays yours
Encrypted end-to-endat rest and in transit
Complete audit trailwho did what, and when
Human review · Sign-in required

Open the Approval Workspace

Review flagged supplier documents beside their extracted data and approve them in one click. You’ll be asked to sign in first; after that we take you straight to the workspace.

Open Workspace

Send us a week of your real documents

We’ll show you the clean, ready-to-use results and the exceptions queue against your actual volume, whether typed, scanned, or photographed. A low-risk pilot that lands quotes in your ERP in seconds, not days.

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